Why to use MS Access database for data storage?

" Access is a user friendly Microsoft database, which can be used for software development as well. The database files show links through various keys, which lessens the recurrence of data."

A lot of information is stored in files, but they are not connected with each other and there is a lot of data repetition as well. To avoid such vagueness, the database is maintained. Access is a user friendly Microsoft database, which can be used for software development as well. The database files show links through various keys, which lessens the recurrence of data.

Suppose I want to update my phone number in various files, which are in the form of tables containing rows and columns. In general, I have to write same in thing in various rows and columns. However while using the MS Access database, I updated the information in one place and the other tables got updated through links between them.

Now, let's explore different objects of the database, such as queries, forms, table and reports:

• Tables
  Information is stored in tables.
• Queries
  It is used to retrieve data from the tables.
• Forms
  It is used to enter, view and update the table information.
• Reports
  It is used to analyse, display and print the information in a particular layout.

Hence, data storage, retrieval, update and analysis becomes an easy task with the use of the Access Database System. The queries are simpler than the other database applications and the reports are more detailed and interactive than the counterparts.

How do the Objects of the Access database play a vital role in data management?

Tables 

Table relationships define the shape of various objects like query, form and report. A table contains one kind of information, while the other is filled with different sorts of data. The relationships are based on various keys, such as the unique customer id of a table record can relate the sale table, product table etc. The interdependencies of data help in analyzing information through reports.

Queries 

Retrieves specific data from multiple tables to meet the user requirements. Let's assume that I want to know the phone numbers of my colleagues, who reside in Hong Kong. One table is contains phone number and the other with address. The query will bring the name, unique identification number and a phone number from one table as well as address from another. Henceforth, delivers the list of all the colleagues residing in Hong kong.

Forms 

Update one row in a go and retrieve data from different tables to display in a form layout view, which can contain pictures and buttons to automate tasks.

Reports

The reports present quick analysis of data for various purposes:

• For creation of labels for mailing
  
• For showing total inside a chart
  
• For displaying total calculation
  

Therefore, now I really am convinced to use an Access database for storage. It simplifies the operations with the help of mentioned objects.

Despite of safety features, the database is prone to data loss and corruption. Hence an Access repair tool is needed to recover and repair the database files. The tool ensures complete and swift recovery in simple steps. Recover Data Access File Recovery Software is awarded as the best tool by various shareware sites and recovery Gurus. Henceforth, it's my advice to try the tool by downloading free edition. Check the application and then go for the full edition, which restores the lost or corrupt files.

Posted By : Recover Data

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